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Job Title: Executive Assistant, Central Business Services, Enabling functions, London or Regions – 12 month FTC

Salary: Competitive

Employer: Deloitte

Location: Cardiff or London

Job Category: Enabling functions

Contract Type: 12 month FTC

Job Description

Your opportunity

Reporting to the EA Team Manager, the Executive Assistant will perform, coordinate and oversee a number of operational and business-related administrative duties while providing an extensive level of support to Partners. Your primary role is to enable Partners to make the best use of their time and to ensure that work is handled effectively and efficiently without a need for constant or direct supervision. You will add value for the business by having a direct impact on enabling Partners to operate more efficiently and effectively.

You will be the primary point of contact for internal and external clients on all matters relating to the Partners you support and will serve as a key liaison to leadership and senior management teams. You will be a natural relationship builder, confident communicator with an ability to balance multiple priorities and upwardly manage where necessary.

We are proud to offer flexible working arrangements which allow our people to choose the most suitable working arrangement that works for them. Whether this is working 4 days per week, taking the summer months off work, or more flexibility around your working pattern, we consider both formal and informal working arrangements that allow our people and our clients the best outcome.

If you would like to hear more about our flexible working arrangements, please let us know.

Are you looking to return to the workplace after an extended career break?

For this role we can offer coaching and support designed for returners to refresh your knowledge and skills, and help your transition back into the workplace after a career break of 2 years or more. If this is relevant for you, just let your recruiter know when you make your application.

Your role

You will be part of a team of other EAs, working as part of the Business Services team within Central Business Services (CBS). You will collaborate, support and cover for EA colleagues working in an agile way to meet the requirements of the Partners and business overall. The EAs are a fundamental part of the CBS community – which is brought together by five ‘golden threads’ which unite all CBS teams in what they do: Customer focused; end-to-end process management; continuous service improvement; a digital backbone; and service and vendor management. Key requirements of the role include:

  • Coordination of the Partner’s leadership team and activities
  • Preparation of material and attendance at meetings with Partners, to capture, drive & track actions
  • Championing the use of self-service tools and process support where applicable
  • Assistance to other grades for matters relating to the partners they support.
  • Oversight of Partner business, industry and current projects, with an understanding of Partner objectives, timelines and critical milestones
  • Liaising with clients, colleagues and other EAs, including liaison with client peers for meetings and events
  • Extensive calendar and diary management (with an ability to manage, delegate and make decisions)
  • Coordinating schedules, meetings and appointments
  • Answering and directing telephone calls
  • Managing Partner inbox and drafting/sending responses
  • Arranging travel, PTA, visas and booking accommodation
  • Supporting Partners with their client relationship management through the Jupiter system
  • Maintaining and monitoring expenses (including Amex statement reconciliation)
  • Arranging dinners, events and public appearances etc.
  • Creating documents, letters etc using the Microsoft Office suite
  • Supporting and covering other EAs in the team for sickness/absence/increased workload etc
  • Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution

Your work, your choice

At Deloitte we believe the best impact is the value we add, not the hours we sit at our desk. We carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. Please speak to your recruiter about the working pattern that works best for you.

Location: You will be based from one of the most appropriate regional office, with the option to work from home. Occasional UK travel will be required.

Work pattern: This is a fixed term contract opportunity. The role can be worked on a full-time or part-time basis. Part time opportunity to work a minimal of 3 consecutive days per week.

Your professional experience

  • GCSE education, including Maths and English or equivalent
  • Intermediate/Advanced knowledge of Microsoft Office Word & Outlook
  • Working knowledge of Excel & PowerPoint
  • Excellent organisational and diary management skills
  • Ability to work accurately and effectively under pressure
  • Ability to prioritise and manage own workload to meet deadlines
  • Ability to act with discretion, confidentiality and personal sensitivity in all aspects of the role
  • Ability to quickly establish rapport with Partners and staff at all levels
  • Ability to communicate effectively at all levels, internally and externally; written and spoken
  • Ability to work on own initiative and use own judgement to problem solve
  • Maintains a positive, professional and proactive approach; articulates thoughts and ideas in a manner which instils confidence in others and builds relationships at all levels across the business and with external contacts

Your service line: Enabling Functions

At Deloitte, we’re all about making an impact that matters, together. And nowhere is this more apparent than among our 2,000 strong Enabling Functions teams. With our combined specialist skills and business partnering expertise, we provide all the essential strategy, support and advice our client-facing colleagues need, right across the firm. This enables them to focus all of their efforts on delivering the best service possible to their clients. So not only will you be providing world-class support to our internal clients, you’ll be making an impact for all the hugely influential organisations Deloitte works with too.  Covering all our distinct areas: Human Resources, Clients & Industries, Finance & Legal, Central Business Services, National Quality & Risk Management, Technology & Digital Services, and Real Estate, the opportunities here are vast. And what’s more, you can grow your career in whatever direction you choose. We’ll support you all the way.

Personal independence

Regulation and controls are standard practice in our industry and Deloitte is no exception. These controls provide important legal protection for both you and the firm. We are subject to a number of audit regulations, one of which requires that certain colleagues abide by specific personal independence constraints. This can mean that you and your “Immediate Family Members” are not permitted to hold certain financial interests (shares, funds, bonds etc.) with audit clients of the firm.  The recruitment team will provide further detail as you progress through the recruitment process.

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